Do you remember the days when you went on family vacations with a map because there was no GPS navigation yet?

Unfortunately, managers continue to lead their teams in a similar manner, wasting time on activities that can easily be done for them by an automation. How to implement such a "GPS" into your work that will free up your time for the important things?

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Michał Stangret
Evangelist, Harmodesk & Positive Productivity

Planning the route to a new place and the uncertainty: "now to the right or left?", lack of comfort: with the map on your knees, a lot of surprises along the way: suddenly there are roadworks in front of us (surprise, you have to change the route, but which way to go? Maybe you should ask someone?), a traffic jam which no one expected in this place — a real nightmare.

Although today, few people still remember the discomfort of those journeys (the mind quickly "erases" unpleasant experiences), such realities were commonplace just a few years ago.

When you take a closer look, it's not uncommon today (still!) to find the same with leading teams and entire organizations: managers spend a lot of time collecting key data, consolidations, additional analyses that enable them to manage productivity, timeliness, and quality of work performed (goal setting, monitoring, reporting, billing). 

Is there anything we can do to improve processes in this area?

Managers sometimes try to approach it this way:

  1. Develop a dedicated method to manually collect and consolidate data from various systems for management needs, e.g:
  • The introduction of an optimal method can be supported by the creation of a mechanism to consolidate data from multiple systems.
  1. Supporting analysis of key KPIs in this area with a configured BI tool, e.g.:
  • After its prior: selection, purchase, implementation and adaptation to the needs of the manager / organization / team and training in its use.
  1. Introducing the activities related to data collection, consolidation and analysis into the current schedule as cyclical tasks, e.g:
  • Assigning specific time frames during the day/week for related activities and sticking to them.

These are just uncomplicated example methods that are point attempts to solve the problem, but we can also fix the problem in a system manner. How?

How to solve the problem using the system method?

Have you considered that a properly configured system could free you from the burden of data collection, its consolidation, save your time spent on additional analysis to manage productivity, timeliness and quality of work performed: setting goals, monitoring, reporting, billing?

What if such a system of organizing the team's work worked, just like - to put it simply - GPS in the car, effectively leading your "fleet" of employees to the goals you set?

This would lead to a significant reduction in the time spent on activities such as managing productivity, timeliness and quality of work performed (goal setting, monitoring, reporting, billing). In addition, these activities would be carried out as efficiently and effectively as possible.

In this way the manager would be able to focus on the most valuable management activities for the organization, increasing the chances that they will be carried out effectively and in the best possible way.

Above mechanism eliminates a manager's time and energy eater which boils down to: time spent on data collection, consolidation, additional analysis to enable the management of productivity, timeliness & quality of work (goal setting, monitoring, reporting, accounting).

But this is only 1 of 14 time and energy eaters of employees and managers that we have identified in the course of our long-term experience in over 500 Business Services, Back Office and Middle Office teams in dozens of countries on 5 continents. The presented system solution eliminates these eaters as well.

If you want to discover:

✅ what is the disruptive nature of the other 13 eaters?

✅ what is their impact on your team and organisation?

✅ how much money can be saved by eliminating them?

✅ how do managers usually try to handle them unsuccessfully and how to do it once and for all using the proven system method?

➡️ get your ebook, titled: Top eaters of time and energy in Business Services & Back/Middle Office. How much money they absorb and how to eliminate them?

➡️ by clicking here: I want to receive the ebook for free