Do you sometimes feel like some of your employees are overworked, while others are underloaded?

The loss of your employees' time and energy due to uneven work allocation across your team means you're not getting the most out of your available resources. Is there a proven way to prevent this?

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Michał Stangret
Evangelist, Harmodesk & Positive Productivity

It's a common phenomenon: on one day, some employees are working under pressure to meet deadlines — this impacts the quality of work and overtime. Others are just " chilling out" because their tasks are limited today, or they are waiting unproductively for work. This is a measurable waste of time and energy resulting from the unequal distribution of work in the team. 

As a result of mismatch, you do not use the full potential of available employees, resources are wasted. What can you do about it?

Managers commonly do it this way:

  1. Intensification of activities to verify the workload status of team members, e.g:
  • Manual daily, multiple times verification (beginning of work, middle of the day, end of work) of team members' task occupancy status.
  1. Pinpoint adjustments to delegated tasks ( easing up on busy workers, pressing down on idle workers).
  2. Introduce into the work culture rules for communicating willingness to take on additional tasks, e.g:
  • Supported by manual ex post verification of the volume of work carried out by each employee over a period (day, week, month) and benchmarking between employees for motivational purposes.

These are just examples of simple methods you can use to try to solve the problem, but there is also the possibility of a more system-based solution.

How to solve the problem using the system method?

Imagine a system that automatically distributes work evenly among team members. This eases the "overloaded" and adds to the "underloaded" employees to ensure balance. Work is spread fairly, you begin to use the full potential of available and contracted resources.

This ensures the elimination of overtime for some employees and the optimal use of time and potential of available team members.

Thanks to the algorithm, work is distributed fairly, which has a significant impact on improving team member morale and motivation. Negative demotivating factors resulting from a possible sense of unfairness in the allocation of tasks among employees are eliminated.

Above mechanism eliminates employee's time and energy eater which boils down to: loss of time resulting from uneven distribution of work in the team on a given day, causing some people to work in stressful tempo in order to be on time — translating into quality of work and overtime, while for others it manifests itself in unproductive waiting for work or "slacking off" on a given day when the number of tasks is limited.

But this is only 1 of 14 time and energy eaters of employees and managers that we have identified in the course of our long-term experience in over 500 Business Services, Back Office and Middle Office teams in dozens of countries on 5 continents. The presented system solution eliminates these eaters as well.

If you want to discover:

✅ what is the disruptive nature of the other 13 eaters?

✅ what is their impact on your team and organisation?

✅ how much money can be saved by eliminating them?

✅ how do managers usually try to handle them unsuccessfully and how to do it once and for all using the proven system method?

➡️ get your ebook, titled: Top eaters of time and energy in Business Services & Back/Middle Office. How much money they absorb and how to eliminate them?

➡️ by clicking here: I want to receive the ebook for free