Where all your employees are with their work?

Are they already finishing that task you asked them to do? Or are they in the middle? What if others don't make it on time either?

Reporting to the manager on the status of tasks is often a considerable burden for employees. The same is not uncommon for detailed communication with the manager about the tasks to be completed on a given day.

Can this be streamlined so that staff can focus on getting things done?

Managers commonly do it this way:

1. Improve communication between employees and manager about tasks to be completed on a given day and the status of case completion including problems with task completion.

We can implement various methods to improve communication between employees and the manager about the tasks to be completed on a given day and the status of the completion of cases including problems with task completion, e.g:

• Intensify periodic meetings (including online) to inform/verify with the plan manager and to flag tasks for the period.
• Improve the way they are conducted.
• Use any of the available communication apps (e.g. Slack).

2. Create and use a single shared location for up-to-date information on the status of tasks, including related problems.

We can also create and use a single shared location for up-to-date information on the status of tasks, including related problems, e.g:

• A simple form in a shared Excel spreadsheet that contains up-to-date data and information on the status of cases including problems with task completion.

These are just examples of common – simple, spot-on – methods, but we can also act in a systemic way. How?

How to solve the problem using the system method?

Can this particular problem be solved in a systemic way? In order to achieve this, it is necessary to provide the manager – as simplified by the presented graphic – with an ongoing overview of the whole process of the team's tasks.

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Thanks to this solution, additional, detailed communication of employees with the manager about the tasks to be completed on a given day and the status of cases, including problems with task completion, becomes unnecessary.

Employees do not waste time on this, they can get on with their work. The manager has all the data about the tasks to be completed on a given day and the status of all the cases, including problems with task completion, ready and easily accessible in the system visible on the online visualisation dashboard.

There is also no need for employees to additionally report their work in any way in the timesheet system or in any other form, as this is done on an ongoing basis by one and the same system.

Above mechanism eliminates your employees' time and energy eater: the detailed communication with the manager about tasks to be performed on a given day and the status of the fulfilment of the issues, including problems with task performance.

This is only 1 of 14 time and energy eaters of employees and managers that we have identified in the course of our long-term experience in over 500 Business Services, Back Office and Middle Office teams in dozens of countries on 5 continents. The presented system solution eliminates these eaters as well.

If you want to discover:

✅ what is the disruptive nature of the other 13 eaters?

✅ what is their impact on your team and organisation?

✅ how much money can be saved by eliminating them?

✅ how do managers usually try to handle them unsuccessfully and how to do it once and for all using the proven system method?

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➡️ get your ebook, titled: Top eaters of time and energy in Business Services & Back/Middle Office. How much money they absorb and how to eliminate them?

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